RECORD OF PROCEEDINGS 

AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS 

 

IN THE MATTER OF: DOCKET NUMBER: BC-2011-03079 

 COUNSEL: NONE 

 HEARING DESIRED: NO 

 

_________________________________________________________________ 

 

APPLICANT REQUESTS THAT: 

 

He be compensated for his personally procured move (PPM) as 
briefed to him by the Hickam Traffic Management Office (TMO), or 
in the alternative cover the actual cost of the PPM. 

 

_________________________________________________________________ 

 

APPLICANT CONTENDS THAT: 

 

1. The TMO incorrectly used “low cost” rates to counsel him on 
his PPM application rather than the newly implemented “best 
value” rates. As such, the counselor incorrectly estimated the 
amount of compensation he would receive for a Do-it-Yourself 
(DITY) move. 

 

2. He would not have agreed to a PPM that would have provided no 
incentive and resulted in excess costs. 

 

3. The decision to accomplish a PPM was based on the TMO’s 
briefed rates of $174.38, which would have resulted in a cost of 
$13,950.40 and an incentive of $8,370.24. Instead, the change 
to “best value” rates resulted in a government computed rate of 
$96.24 with a total cost of $13,407.64. Had he been compensated 
at the originally agreed upon rate, he would have been able to 
cover the actual cost of the move and make a small profit of 
$1,501.85. 

 

4. He was only compensated $8,370.24, which did not cover the 
total move cost of $13,407.64. Therefore, he incurred a 
substantial debt of $5,037.40, due to the mistake. 

 

5. Should the Board decide only to compensate him for the actual 
move cost, then he requests the Board add an additional monthly 
interest rate of 8.25 percent (the amount his credit card 
company is charging him) beginning June 2010 to 3 March 2011 
(the date his initial AFBCMR request was closed based on a 
Waiver/Remission of Indebtedness Application that was filed). 

 

In support of his request, the applicant provides a letter from 
the Commander, and other forms associated with his move. 

 

 

 


The applicant's complete submission, with attachments, is at 
Exhibit A. 

 

_________________________________________________________________ 

 

STATEMENT OF FACTS: 

 

The applicant is currently serving in the Regular Air Force in 
the grade of technical sergeant. 

 

On 4 June 2010, pursuant to a permanent change of station (PCS) 
move from Hickam AFB, HI to Shaw AFB, SC, the applicant was 
counseled on PPMs. The applicant completed a DD Form 2278, Application for Do-it-Yourself Move and Counseling Checklist, 
and was quoted an estimated incentive payment of $13,950.40 to 
personally procure his move. Based on that amount, the 
applicant was given an advance payment of $8,370.24. 

 

The applicant personally arranged to have his HHG transported at 
a cost of $13,407.64. Under the Defense Personal Property 
System (DPS), the total incentive payment authorized was 
$8,228.52. Since the applicant received an advanced allowance of 
$8,370.24, he owed the government $141.72. 

 

The applicant applied for a remission of the debt, and it was 
approved by the Air Force. 

 

Effective 1 Apr 10, change 283, to the Joint Federal Travel 
Regulation (JFTR), required that Government Constructed Cost 
(GCC) used to determine the incentive payments in PPMs be based 
on “best value” charges, versus the “low cost” charges. 

 

_________________________________________________________________ 

 

AIR FORCE EVALUATION: 

 

PPA HQ/ECAF recommends denial. The JFTR requires a member’s 
incentive be based upon 95 percent of the GCC, and at the time 
the applicant’s shipment was processed, the GCC was based upon 
the “best value” rates reflected in DPS. 

 

ECAF recommends the applicant be reimbursed for any funds 
personally expended in excess of the authorized GCC. 

 

Documentation in the case file indicates the applicant paid a 
total of $13,407.64 for the shipment of his household goods 
(HHGs). He received a total of $8,370.24 for the PPM, resulting 
in an out of pocket expense of $5,037.40. 

 

The complete ECAF evaluation is at Exhibit B. 

 

_________________________________________________________________ 

 

 


APPLICANT'S REVIEW OF AIR FORCE EVALUATION: 

 

A copy of the Air Force evaluation was forwarded to the 
applicant on 10 Nov 11 for review and comment within 30 days 
(Exhibit D). As of this date, this office has not received a 
response. 

 

_________________________________________________________________ 

 

THE BOARD CONCLUDES THAT: 

 

1. The applicant has exhausted all remedies provided by 
existing law or regulations. 

 

2. The application was timely filed. 

 

3. Sufficient relevant evidence has been presented to 
demonstrate the existence of an error or an injustice. Although 
it does appear the applicant was miscounseled regarding the 
amount of reimbursement he could expect to receive for a PPM, we 
are not inclined to grant him full relief. However, we do 
believe partial relief is warranted in this case, and recommend 
the applicant be reimbursed for his actual expenses incurred. 
We note the applicant received partial relief through the 
remission process; however as PPA HQ/ECAF pointed out there 
still is a net loss of $5,037.40. ECAF is recommending the 
applicant’s alternative request be approved and he be reimbursed 
for his out of pocket expenses totaling $5,037.40, and we agree 
and believe this constitutes proper and fitting relief. We also 
note the applicant requests the Board add an additional monthly 
interest rate of 8.25 percent, to cover the amount his credit 
card company charged him during the period June 2010 to 3 March 
2011. However, the Air Force has no authority to pay expenses 
of any kind incurred by or on behalf of an applicant in 
connection with a correction of military records under 10 U.S.C. 
§1034 or §1552. Therefore, we accept the opinion and 
recommendation of ECAF and adopt its rationale as the basis for 
our recommendation to correct the applicant’s records as 
indicated below. 

 

_______________________________________________________________ 

 

THE BOARD RECOMMENDS THAT: 

 

The pertinent military records of the Department of the Air Force 
relating to APPLICANT, be corrected to show that under competent 
authority, government procured transportation was not available 
and in accordance with Joint Federal Travel Regulation (JFTR), 
Volume 1, paragraph U5320-D.1, he is authorized reimbursement for 
actual expenses incurred. The expenses incurred were $13,407.64; 
the advance operating allowance received was $8,370.24; resulting 
in an out of pocket expense of $5,037.40 due the member. 

 

_______________________________________________________________ 


 

The following members of the Board considered AFBCMR Docket Number 
BC-2011-03079 in Executive Session on 13 March 2012, under the 
provisions of AFI 36-2603: 

 

 Vice Chair 

 Member 

 Member 

 

All members voted to correct the records, as recommended. The 
following documentary evidence was considered: 

 

 Exhibit A. DD Form 149, dated 9 August 2011, w/atchs 

 Exhibit B. Applicant's Master Personnel Records. 

 Exhibit C. PPA HQ/ECAF, Letter, dated 20 October 2011. 

 Exhibit D. SAF/MRBR, Letter, dated 10 November 2011. 

 

 

 

 

 

 Vice Chair