RECORD OF PROCEEDINGS 

 
 
 

 
 
 

 
 

 
 

AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS 

DOCKET NUMBER:  BC-2012-01263 
COUNSEL:  NONE 
HEARING DESIRED:  YES 

 
IN THE MATTER OF:   
 
 
 
      
 
 
_________________________________________________________________ 
 
APPLICANT REQUESTS THAT: 
 
The final date for completion of his home of selection (HOS) move 
be corrected to reflect 17 September 2010.   
 
_________________________________________________________________ 
 
APPLICANT CONTENDS THAT: 
 
Prior to the expiration of his entitlement to move his household 
goods  (HHG)  and  travel  of  his  family,  he  contacted  the  Travel 
Management Office (TMO) at Luke Air Force Base (AFB), Arizona, to 
effect movement of his HHG to his HOS.  Based on the estimated 
weight of 26,000 pounds during a pre-move survey, he decided to 
perform a personally procured move (PPM).  In June 2010, he was 
advised that he required surgery to correct a medical condition.  
He  contacted  the  Air  Force  Personnel  Center  and  was  advised  he 
would  receive  no  further  extensions  without  going  through  the 
Secretarial process.   His doctor sent an email stating the move 
needed  to  be  delayed  due  to  the  medical  condition.    His  wife 
contacted the TMO at Luke AFB and was instructed to move at their 
earliest  convenience  and  that  everything  would  be  okay.    After 
their  PPM,  accomplished  between  28  August  2010  and  4  September 
2010,  he  filed  vouchers  and  received  partial  reimbursement  for 
the PPM, but nothing for dependent travel.  Then, the Air Force 
advised him that the money he was initially reimbursed is going 
to be taken out of his pay.   
 
He feels the Air Force fouled him and he has no control over of a 
situation that affects his entire family.  He was following the 
instructions  of  an  authorized  and  recommended  doctor.    He 
believes he was protected when the TMO representative advised him 
to  go  ahead  with  his  move.    He  believes  his  appeal  should  be 
approved based on guidance in the Joint Federal Travel Regulation 
(JFTR),  paragraph  U5365-F,  Other  Deserving  Cases.    In  light  of 
his  family  tragedies,  his  incapacity,  his  wife’s  feeling 
compelled to make it happen as best she could, he believes his 
case is exceptional.  He and his family’s service were valiant, 
and they earned their ride home.  It should not be taken away for 
medical issues beyond his control when authorized by the JFTR.   
 
In  support  of  his  appeal,  the  applicant  provides  a  personal 
letter, and copies of electronic communications, medical records, 
and  a  letter  from  the  Defense  Finance  and  Accounting  Service 
(DFAS).   
 

The  applicant’s  complete  submission,  with  attachments,  is  at 
Exhibit A. 
 
_________________________________________________________________ 
 
STATEMENT OF FACTS: 
 
The applicant was relieved from active duty on 31 July 2004, and 
retired  effective  1  August  2004  in  the  grade  of  Chief  Master 
Sergeant (E-9).   
 
The  remaining  relevant  facts,  extracted  from  the  applicant’s 
military  service  records,  are  contained  in  the  Air  Force 
evaluation at Exhibit B.   
 
_________________________________________________________________ 
 
AIR FORCE EVALUATION: 
 
PPA  HQ/ECAF  recommends  approval.    ECAF  states  the  applicant 
applied for and received extensions for travel and transportation 
(shipment  of  HHG)  entitlements  through  31  July  2010.    He 
initiated a DD Form 2278, Application for Do-It-Yourself Move and 
Counseling Checklist, signed on 9 July 2010, to move his HHG to 
his  HOS.    He  received  an  advance  operating  allowance  of 
$8,381.38.    On  27  July  2010,  the  applicant’s  physician  sent  an 
email  to  Headquarters  Air  Force  Personnel  Center  (AFPC) 
requesting a delay in his military move due to medical treatment.  
The applicant purchased packing materials on 31 July 2010.  Upon 
completion  of  the  PPM  in  September  2010,  the  applicant  applied 
for the remaining payment of PPM, along with payment for travel 
of his dependents, but was denied.   
 
ECAF indicates that JFTR, Volume I, paragraphs U5365-D and U5365-
F authorizes extensions of travel and transportation entitlements 
(under 
undergoing 
hospitalization/medical  treatment,  and  under  other  deserving 
cases (events beyond member’s control preventing movement within 
the  authorized  period),  respectively.    JFTR  paragraph  U5012-I 
further  clarifies  that  an  extension  must  not  be  authorized  for 
approval for more than six years from the date of separation or 
release  from  active  duty  unless  a  member’s  certified  ongoing 
medical  condition  prevents  relocation  of  the  member  for  longer 
than  six  years  from  the  retirement  date.    The  paragraph  also 
advises that an extension under “Other Deserving Cases,” for any 
reason,  may  not  be  for  more  than  six  years  from  the  date  of 
separation  or  release  from  active  duty  or  retirement.    JFTR 
paragraph  U5365-A  further  advises  that  HHG  must  be  turned  over 
for  transportation  within  one  year  from  termination  of  active 
duty or expiration of extensions.   
 
Although the applicant did not qualify for an extension past the 
six year period, according to the above references, it appears he 
was erroneously counseled by the TMO at Luke AFB to go ahead and 
move at their earliest convenience and all would be okay.  Also, 
 

Secretarial 

members 

process) 

for 

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the  purchasing  of  packing  materials  on  31  July  2010  indicates 
packing began on that day.  Packing is part of the transportation 
process and HHG is considered “turned over for shipment” when it 
begins.    Therefore,  the  shipment  actually  began  prior  to  the 
expiration.  Based on the above, they believe an error was made 
in advising the applicant to move at earliest convenience after 
expiration of entitlement, and in the determination that packing 
was not considered as part of the moving process, resulting in an 
injustice  against  the  applicant  by  not  allowing  him  to  receive 
the  reimbursement  in  which  he  was  entitled  for  his  PPM  and 
dependent travel.   
 
The complete PPA HQ/ECAF evaluation is at Exhibit B. 
 
_________________________________________________________________ 
 
APPLICANT'S REVIEW OF AIR FORCE EVALUATION: 
 
A copy of the Air Force evaluation was forwarded to the applicant 
on 8 June 2012 for review and comment within 30 days (Exhibit C).  
As of this date, this office has received no response. 
 
_________________________________________________________________ 
 
THE BOARD CONCLUDES THAT: 
 
1.  The applicant has exhausted all remedies provided by existing 
law or regulations. 
 
2.  The application was timely filed.   
 
3.  Sufficient  relevant  evidence  has  been  presented  to 
demonstrate  the  existence  of  an  injustice  to  warrant  relief.  
After a thorough review of the evidence presented, it appears the 
applicant was erroneously counseled in regard to his travel and 
transportation  benefits.    Additionally,  PPA  HQ/ECAF  notes  that 
the applicant actually timely effected his move by beginning the 
packing  phase  prior  to  expiration  of  his  approved  extension.  
Therefore,  we  agree  with  the  opinion  and  recommendation  of  PPA 
HQ/ECAF that the applicant is the victim of an injustice and that 
relief  should  be  granted.      Accordingly,  we  recommend  the 
applicant’s record be corrected to the extent indicated below.   
 
4.  The applicant's case is adequately documented and it has not 
been  shown  that  a  personal  appearance  with  or  without  counsel 
will materially add to our understanding of the issues involved.  
Therefore, the request for a hearing is not favorably considered. 
 
_________________________________________________________________ 
 

 

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THE BOARD RECOMMENDS THAT: 
 
The pertinent military records of the Department of the Air Force 
relating  to  APPLICANT  be  corrected  to  show  that  competent 
authority  approved  his  extension  request  for  travel  and 
transportation  entitlements  through  30  September  2011,  based  on 
an ongoing medical condition.   
 
_________________________________________________________________ 
 
The  following  members  of  the  Board  considered  AFBCMR  Docket 
Number  BC-2012-01263  in  Executive  Session  on  27  November  2012, 
under the provisions of AFI 36-2603: 
 

All  members  voted  to  correct  the  records,  as  recommended.    The 
following documentary evidence for AFBCMR Docket Number BC-2012-
01263 was considered: 
 
     Exhibit A.  DD Form 149, dated 15 Mar 12, with atchs. 
     Exhibit B.  Letter, PPA HQ.ECAF, dated 6 Jun 12. 
     Exhibit C.  Letter, SAF/MRBR, dated 8 Jun 12. 
 
 
 
 
                                       
                                     Panel Chair 

 
 
 
 

  Panel Chair 
  Member 
  Member 

 

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