DocuShare Concept of Operations
Program Concept
- Customizable commercial off-the-shelfsoftware product from Xerox
- Vastly simplifies publication to the web
Primary Uses in TJAG Department
- JA offices can create their own mini-versions of FLITE to store and research local work-product
- Offices may be able to do electronic record keeping in DocuShare
- Built-in features such as search engine and web site production could replace parts of FLITE architecture
- Guest access makes it possible to run public sites on DocuShare
- Materials added to DocuShare without access restrictions will add to FLITE content through Spider
DocuShare Features
- All files and folders can be password protected and access restricted
- Publishing, sharing, and searching files on the Internet similar to a LAN environment
- Shortens basic web site publishing learning curve from days to hours
- Drag and drop publishing to the Internet for files or entire folder
- Automatically builds web pages based on contents of folders (users don’t need FrontPage or HTML)
- Verity Search engine allow full text search ofmost file types
- Can be customized to meet Department’s special needs
- Uses proven Internet standards XML HTML, ODMA, Python, Verity Search engine
Evaluation Completed
- JAS DocuShare Site in use by selected offices since April (under evaluation license)
- DocuShare is compatible with JAS/FLITE computer equipment and software
- Test users at AFJAGS, JAJG, JAJA have loaded over 7000 documents including SJA Course Materials
Implementation
- JAS procured unlimited user enterprise-wide license in August
- All 6800 FLITE IDs have been loaded in
- Unlimited license allows use by Reserve Componentjudge advocates
- Release announcement in early October 1999
- All users/organization will be hosted on JAS servers at Maxwell during first year
- Local servers may make sense for some offices, separate purchase necessary
- Presently acquiring more robust backup and second server, may eventually need document server
Cost — Benefit Analysis
- Enterprise License price of$3 8000 reduces computer purchases by 19 units
- Annual maintenance costs will reduce computer purchases by 6 units per years
- More than offset by
-- Attorney-paralegal search time greatly reduced
-- File storage areas reduced (motorized file cabinet costs $20,000)
-- Web publishing training time and learning curve saved
-- Similar products cost 3 to 10 times more per seat
Risk Analysis
- JAS secures the host server and files with standard JAS server security package
- User ID and password system are built into DocuShare
- Security can be implemented at the file or folder level based on user or group of users
- HTTPS SSL secure server mode is a built-in DocuShare feature we may implement later
Exit Strategy
- Some DocuShare functions may eventually be replaced by features in new Windows or Office software
or Air Force standard records management systems
- DocuShare allows easy transition to different system with Windows Explorer drag and drop feature
AFLSA/JASX, Maj Doug Murdock, DSN 493-4185
9/20/99 9:18 AM
AF | BCMR | CY2000 | AFBCMR Decision
The DocuShare Administration screens support five administration categories, corresponding to chapters two through six of this manual. Other administrative functions, such as changing a user’s password, are available anywhere in the site when logged into DocuShare using an administrator account. Administrator Tips and Suggestions Additional tips for managing a DocuShare site such as Managing Repository Growth, Backup Suggestions, Rotating Log Files and Object Restoration.
AF | BCMR | CY1999 | AFBCMR Decision
The DocuShare Administration screens support five administration categories, corresponding to chapters two through six of this manual. Other administrative functions, such as changing a user’s password, are available anywhere in the site when logged into DocuShare using an administrator account. Administrator Tips and Suggestions Additional tips for managing a DocuShare site such as Managing Repository Growth, Backup Suggestions, Rotating Log Files and Object Restoration.
AF | BCMR | CY1998 | AFBCMR Decision
The DocuShare Administration screens support five administration categories, corresponding to chapters two through six of this manual. Other administrative functions, such as changing a user’s password, are available anywhere in the site when logged into DocuShare using an administrator account. Administrator Tips and Suggestions Additional tips for managing a DocuShare site such as Managing Repository Growth, Backup Suggestions, Rotating Log Files and Object Restoration.
AF | BCMR | CY1997 | AFBCMR Decision
The DocuShare Administration screens support five administration categories, corresponding to chapters two through six of this manual. Other administrative functions, such as changing a user’s password, are available anywhere in the site when logged into DocuShare using an administrator account. Administrator Tips and Suggestions Additional tips for managing a DocuShare site such as Managing Repository Growth, Backup Suggestions, Rotating Log Files and Object Restoration.
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