IN THE CASE OF:
BOARD DATE: 2 February 2010
DOCKET NUMBER: AR20090005076
THE BOARD CONSIDERED THE FOLLOWING EVIDENCE:
1. Application for correction of military records (with supporting documents provided, if any).
2. Military Personnel Records and advisory opinions (if any).
THE APPLICANT'S REQUEST, STATEMENT, AND EVIDENCE:
1. The applicant requests, in effect, that she be reimbursed for a personally procured move (PPM), also known as a Do-It-Yourself (DITY) move, of her household goods (HHG).
2. The applicant states, in effect, she hired a private company to move her because she had to move on short notice and could only find the company she used to do the move on such short notice. She claims the Army told her it was okay to hire the company she used, but she would have to pay the total cost up-front and be reimbursed for the move later.
3. The applicant provides a letter from the Joint Personal Property Shipping Office (JPPSO), a travel voucher, and a moving company invoice in support of the application.
CONSIDERATION OF EVIDENCE:
1. The applicant entered active duty in May 2002 as a Dental Corps officer and was assigned to Fort Lewis, Washington. She was placed on the Temporary Disability Retirement List (TDRL) on 11 February 2006.
2. The applicant provides an invoice which shows she contracted with a moving company to have her HHG moved and a pick up date of 27 June 2008 was established. The cost for the move was $4,174.50.
3. During the processing of this case, an advisory opinion was obtained from the Office of the Deputy Chief of Staff, G-4, Chief Transportation Policy Division, who obtained the following information from the JPPSO at Fort Lewis, Washington:
a. The applicant's spouse, Mr. M, visited the JPPSO on behalf of the applicant and spoke with a counselor about a Government-arranged local move. The counselor advised Mr. M that the JPPSO could arrange a local move; however, the local move contract required the Government to provide the local move contractor a minimum of 24 hours notice;
b. Mr. M advised the counselor that they could not wait for the JPPSO to move them. Mr. M did not stay to complete an application for a DITY move and Counseling Checklist. The counselor provided Mr. M with a checklist of what documents were required for a personally procured local move; and
c. The applicant hired a moving company to move her HHG. The invoice indicates the estimated weight of the HHG was 1,540 pounds at the cost of $4,172.
4. In the advisory opinion, the Chief, Transportation Policy Division states that the Government's constructed cost for a local move of 1,550 pounds is $398.98 and provided the formula used to calculate the cost. He also states that under the provisions of the Joint Federal Travel Regulations (JFTR), paragraph U5320-D4, Final Settlement, when Government-procured transportation is available, the Government must never incur expenses for the HHG movement in excess of
100 percent of the Government's projected cost to transport the HHG, and any excess is the member's responsibility. He further indicates the invoice indicates an order date of 23 June 2008, and a move date of 27 June 2008, which was well within the timeframe the Government-arranged move could have been provided. The Chief, Transportation Policy Division concludes that since the applicant was not advised that Government-arranged transportation was not available, the applicant is authorized a reimbursement of $398.98 for personally procuring the local move of her HHG.
5. The advisory opinion was provided to the applicant for possible comment or rebuttal. She did not respond within the given timeframe.
6. Department of the Army Pamphlet 55-2 (It's Your Move) provides guidance on PPM moves. It states, in pertinent part, that the PPM is an alternate means of moving personal property and allows a service member to personally move HHG and either be reimbursed up to the Government's cost or to collect an incentive
payment from the government when they have orders for a permanent change of station, temporary duty, separation, retirement, or assignment to/from or between Government quarters.
7. The same pamphlet further states that PPM reimbursement is equal to
95 percent of the Government's constructed cost. The Personal Property Office (PPO) must provide counseling and prior approval for a PPM move. Failing to comply with service requirements of the program may limit payment or result in complete denial of a claim.
DISCUSSION AND CONCLUSIONS:
1. The current Army policy requires a member to contact the PPO for counseling and prior approval of a PPM. It also limits final settlement, when Government transport is available, to the amount of the Government's projected cost to transport the HHG. Any excess is the member's responsibility.
2. The evidence confirms Government transport was available and that the applicant failed to obtain prior approval for the move from the PPO. As a result, given the applicant failed to comply with the requirements for PPM, there is an insufficient evidentiary basis to grant the requested relief. The applicant may, however, exhaust her administrative remedies by applying for reimbursement of the $398.98 she is authorized for her move.
BOARD VOTE:
________ ________ ________ GRANT FULL RELIEF
________ ________ ________ GRANT PARTIAL RELIEF
________ ________ ________ GRANT FORMAL HEARING
___X____ ____X___ ____X___ DENY APPLICATION
BOARD DETERMINATION/RECOMMENDATION:
The evidence presented does not demonstrate the existence of a probable error or injustice. Therefore, the Board determined that the overall merits of this case
are insufficient as a basis for correction of the records of the individual concerned.
_______ _ _X_____ ___
CHAIRPERSON
I certify that herein is recorded the true and complete record of the proceedings of the Army Board for Correction of Military Records in this case.
ABCMR Record of Proceedings (cont) AR20090005076
3
ARMY BOARD FOR CORRECTION OF MILITARY RECORDS
RECORD OF PROCEEDINGS
1
ABCMR Record of Proceedings (cont) AR20090005076
2
ARMY BOARD FOR CORRECTION OF MILITARY RECORDS
RECORD OF PROCEEDINGS
1
ARMY | BCMR | CY2010 | 20100026099
The member rents normal types of rental vehicles, equipment, moving aids, and packing material and the member performs all labor for the move. The evidence of record shows the applicant was authorized to perform a PPM from Fort Richardson to Fort Carson. It is reasonable to presume that had the applicant actually performed the move himself, without the aid of ABF, there would not have been an issue with his claim and he would have been entitled to the advance payment, as well as his full...
ARMY | BCMR | CY2015 | 20150006637
The applicant requests reimbursement for his personally procured move (PPM) move from Fort Huachuca, AZ, to Fort Campbell, KY. 2. The evidence of record shows the applicant was serving at Fort Huachuca when he was issued PCS orders in December 2014 reassigning him to Fort Campbell. On 19 December 2014, he was properly counseled at Fort Huachuca on the PPM program to include his entitlements, his responsibilities, and the documentation required to submit a claim for a PPM move.
ARMY | BCMR | CY2009 | 20090000182
She states a reasonable person would use the weight ticket filed for her July 2008 move from IN to AZ as a substitute for the weight ticket she was unable to obtain in August 2008. When the applicant presented the local transportation office with the paperwork and receipts for her PPM move, there were no weight tickets for her HHG. After the applicantÂ’s chain of command intervened on her behalf, the transportation office allowed if she would reload her HHG and weight them out, they would...
ARMY | BCMR | CY2012 | 20120003141
On 7 March 2011, DFAS sent a letter to the applicant's home of record address in Lake Worth, FL, notifying him that records in the Travel Division showed he had received monies from the U.S. Government for his move as an advance under travel orders, dated 8 March 2010. e. A DD Form 1351-2, dated 23 November 2011, whereon he indicated he had received a previous government advance in the amount of $5,510.30 and he claimed he had incurred a rental vehicle expense in the amount of $2,563.00 in...
ARMY | BCMR | CY2012 | 20120006328
The applicant states: * as directed by permanent change of station (PCS) orders, he was required to move from Fort Carson to Fort Leonard Wood * he requested a PPM instead of having the government move his household goods (HHG) * as a requirement for claiming travel expenses, he had his moving truck weighed full near Kansas City, MO * at one point during his family's travels to Fort Leonard Wood, he stopped to assist his wife with the care of their then 3-month old daughter * while assisting...
ARMY | BCMR | CY2010 | 20100026758
The applicant requests, in effect, reimbursement for the personally-procured move (PPM) of his household goods (HHG), based on 95 percent (%) of the Government Constructed Cost (GCC) and in accordance with the Joint Federal Travel Regulations (JFTR), and that the estimated gross incentive (95% reimbursement estimate) cited on his DD Form 2278 (Application for Do It Yourself (DITY) Move and Counseling Checklist), dated 25 January 2010, be used instead of the estimated gross incentive cited on...
ARMY | BCMR | CY2014 | 20140005660
He provided a DD Form 2278, dated 20 July 2004, which shows the estimated cost of his move was $3,778.25. He provided a letter he sent to DFAS, dated 9 May 2013, wherein he stated that he had completed all the necessary steps required of him when he completed the PPM. As specified in the JFTR and confirmed by DFAS, the minimum documents required to file for reimbursement of actual expenses for a PPM are a DD Form 2278, certified weight tickets, travel orders, and a completed DD Form 1351-2.
ARMY | BCMR | CY2013 | 20130014370
The applicant states: * when he turned in his PPM paperwork, he did not turn in the empty weight ticket for one of the two trucks he used to complete his PPM * he had the appropriate weight tickets for the truck he rented to move his professional gear, but not for the truck he rented as his main moving truck, which he used to move his HHG * neither he nor the transportation official who reviewed his case prior to submission realized the error * instead of calling and requesting the empty...
ARMY | BCMR | CY2008 | 20080020083
Military Personnel Records and advisory opinions (if any) THE APPLICANT'S REQUEST, STATEMENT, AND EVIDENCE: 1. JFTR, paragraph U5320.D.2, states that a member who personally arranges for transportation and/or NTS is authorized the actual cost of reimbursement not to exceed the government-constructed transportation and/or NTS cost. The applicant did not provide evidence that he has or will incur NTS interest charges in connection with the processing of his application.
AF | BCMR | CY2007 | BC 2007 04094
RECORD OF PROCEEDINGS AIR FORCE BOARD FOR CORRECTION OF MILITARY RECORDS IN THE MATTER OF: DOCKET NUMBER: BC-2007-04094 INDEX CODE: 128.02 XXXXXXXXXXXXXXX COUNSEL: NONE HEARING DESIRED: NO ________________________________________________________________ _ APPLICANT REQUESTS THAT: He receive the government constructive cost (GCC) and incentive payment for the personally procured move (PPM) of his household goods (HHG), that was in effect at the time of his Traffic Management Office (TMO)...